6 Essential Steps to Successful Project Management-8Manage

2020-03-17

In human’s history, the following was invented for managing people to work together to produce something:
1910’s: Assembly line
1950’s: Project management

As Tom Peters pointed out “all white collar work is project work”, project management had played an important role in the age of science and mass production and it has played even a more important role since the rise of digital technology.  

Since project management is important, do people generally understand how and when the complexities and difficulties have built up in the project and how to cope with them before they drive the project to the point of out-of-control? Based on the patterns of how projects failed in the past few decades, many people really don’t know enough.

8Manage PPM: Project management Tool

Project management is one of those things that looks easy until you try it. Almost all inexperienced project managers underestimate the complexities and difficulties at the beginning of their project. Managing even a moderate size project requires a team of individuals with project planning and executive skills and a real-time project management tool encompassing all areas of management (e.g., scope, schedule, cost, resource and issue) that the project specifically needs.  For example, if the project requires subcontracting management and the project management tool doesn’t support it, many inexperienced project managers believe that they can cover subcontracting management by sheer manual effort. But they overlook the fact that subcontracting management affects all other management areas such as scope, schedule, cost, resource and issue and vice versa. The missing links and erroneous data because of the missing management area are far beyond human memory capacity and manual capture capability. The project managers will end up managing with very incomplete and erroneous data.  

After the project team has been adequately trained and a suitable project management tool (e.g.,8Manage PPM)has been acquired, the project team can proceed to do the following:

1. Establishes a schedule and plan – Without a schedule, a project has a higher probability of delays and cost overruns. A sound schedule is key to a successful project. With 8Manage，projects can be broken down into activities, activities can be assigned and project progress can be tracked in real-time. 

2. Manages resources – Resources, whether financial or human, are expensive. By enforcing project management disciplines such as project tracking and risk management, all resources are used efficiently and economically.

3. Manages Integration – Projects don’t happen in a vacuum. They need to be integrated with business processes, systems and organizations. 8Manage PPM is a good system which can connect project and business, it control the contract execution, delivery, cost and revenue with project, greatly speed up contract operations and settlement.

4. Controls cost – some projects can cost a significant amount of money so on-budget performance is essential. Using project management strategies greatly reduces the risk of budget overruns.

5. Manages change – projects always happen in an environment in which nothing is constant except change. Managing change is a complex and daunting task. It is not optional. Project management manages change.

6. Managing quality – Quality is the value of what you produce. Project management identifies, manages and controls quality. This results in a high quality product or service and a happy client. 8Manage Real-time Dashboards can be used to disseminate Quality Metrics, Review & Approval and Reality Check information effectively at real-time so that quality problems and achievements can be seen by everyone at the earliest possible time.

Hiring experienced people, providing adequate training and finding the appropriate project management tool are the 3 most important things for successful project management.  And a  suitable project management tool makes your project success with less effort.