Resource Utilization Management

According to studies, both high and low levels of workload might relate to high levels of rumination and negative emotion. The results showed that both work overload and underload were stressful. On days when the workload was high and days when the workload was low, rumination after work and negative emotion the next day were higher than when workloads were in the middle. They concluded that days of high and low workloads resulted in people having a hard time leaving work at work when they got home, and continued to think about it in a negative way. They woke up the next morning in a negative mood. These findings suggest that where the workload is concerned, there is an intermediate “sweet spot” that provides enough to do so that you aren’t bored, but not so much to do that you feel overloaded. Balancing workloads for employees can be a difficult thing to do, but it is important so that employee efforts can be used most efficiently, while minimizing unnecessary stress.  can help managers to make wise decisions on work allocations.

offers you the following features to help managers allocate resources wisely:

Plan: can help divide the project work into separate activities and identify what skills are needed. It then examines the constraints, such as the deadlines and budget, and identifies the potential team members based on their skills, availability and location information in the talent database.

Gauge availability: Holidays and allocations for other project activities impact employees’ availability.  can automatically detect conflicts and enable cross-collaboration among teams and optimize the use of shared resources.

Schedule:  can help managers assign resources to activities based on skills, availability and location information. Effectively managing workloads can prevent burnout, identify opportunities to enhance team members’ skills and indicate additional staff is needed.

Track: Once the project begins,  can help track the performance of team members and monitor how effectively they complete tasks. Resource allocation (plan) information will be compared with resource utilization (actual) information to maximize efficiency and take advantage of new opportunities that arise.

Evaluate: The success of the project is evaluated based on metrics that show how well it met expectations. Data from these findings can be used to refine resource allocation strategies in new projects.

Proper implementation of  resource allocation and utilization management would yield the following benefits:

Collaboration: Resource allocation helps facilitate communication among teams and fosters collaboration. A resource allocation strategy allows communication with stakeholders, to keep them informed about progress toward strategic goals.

Efficiency: Resource availability helps teams complete a project on time and use only the resources needed to achieve each goal. A solid resource allocation strategy helps project teams avoid mistakes related to conflicting dependencies.

Team morale: Resource allocation improves employee engagement and team member morale. Resource allocation allows a more equitable distribution of responsibilities so that no team member is overworked. This approach can improve productivity because as team members' well-being is improved, they have the bandwidth and agency to take on additional work.

Cost reduction: Effective resource allocation can result in significant cost savings because it increases efficiency, reduces waste and avoids costly mistakes, setbacks and delays.