Fragmented
8Manage srm can support your project management workflows and keep people honest.
Problem Solution
VS
8Manage Non-fragmented
8Manage srm can support your project management workflows and keep people honest.
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Supplier management

Manage quality, cost, relationship and risk
Manage many suppliers in their each step
8Manage SRM provides supplier recruitment, supplier selection, supplier onboarding, supplier performance management and supplier relationship management for supplier management.
Manage performance & relationship
8Manage SRM provides supplier performance and supplier relationship management features for supplier management.
provides you with tools to:
  • broadcast your needs to recruit new suppliers and qualify them
  • set criteria to screen, evaluate and select your suppliers.
8Manage provides you with tools to automate your engagement process and monitor supplier performance.
8Manage provides you with tools to track and analyze the performance of your suppliers to help control costs, support compliance, and support long-lasting relationships.
8Manage provides you the systematic approach of evaluating and classifying your suppliers (e.g., buy-the-market, on-going, partner and strategic alliance) defined in your strategy.

Purchase Requisition

Increase accountability & business security
Demand
& market analysis
8Manage SRM provides procurement demand management features.
Formalized request
(from a user or group)
8Manage SRM provides purchase requisition (PR) features for formalizing purchase requests.
Prevent miscommunication
8Manage SRM provides communication tools to prevent miscommunication in purchase requisition (PR) features .
Act as a control
8Manage SRM provides purchase requisition (PR) to act as internal control for all purchase requests.
Performance
8Manage SRM provides tools to measure and management supplier performance.
provides you with tools to:
  • anticipate and plan procurement demand to eliminate waste
  • perform client-centric demand management
8Manage Purchase Requisition is the official document and workflow that formally requests the purchase of goods or services on behalf of an employee or department.
Information such as requested items (and amounts), business justification, requisition date, delivery date, price, payment terms and recommended suppliers (if applicable) are usually required to minimize ambiguity.
8Manage Purchase Requisition is one of the first steps in the purchasing process, and it helps organizations maintain strong internal controls and have a better visibility of business spending.
8Manage Purchase Requisition ensures that each department gets what it genuinely needs to function effectively. It helps prioritize and communicate demands between departments and the procurement team, ensuring timely acquisition of essential items or services.

e-Sourcing

Roadmaps to acquire exact goods and services from partners or suppliers
with best price-performance and minimal risks to the supplier chain
e-Source Request
Initialing sourcing
8Manage SRM provides e-Sourcing Request (SR) features for e-Procurement.
Strategy
Finding suppliers fit your strategy
8Manage SRM supports strategic sourcing.
e-Quote
Inviting, comparing and negotiating
8Manage SRM provides e-Quote (zealed quotation) features for you to invite, compare and negotiate with suppliers.
RFI/RFP/RFQ
Streamlining sourcing processes
8Manage SRM provides tendering (RFI/RFP/RFQ) features for you to streamline sourcing processes.
8Manage provides you tools to formally initialize a sourcing event.
8Manage allows you to create the target processes for the different categories of your procurement. This allows you to source the best value that aligns with your long-term goals.
8Manage allows you to create the controlled process that asks suppliers to provide sealed price quotes for the chance to fulfill a task or project.
8Manage provides you tools to select suppliers and send them formal documents to request for information or bids. 

e-Tendering

Provide a fair and transparency process to select suppliers based on competence and cost-benefit
8Manage provides full and secure e-Tendering features.
User-defined templates for each tender type:
Documents & Screens
  • Invitation notifications
  • RFI/RFP documents
  • RFQ screens
  • Evaluation screens
  • Final announcement letters
Control Parameters
  • Budgets & authorizations
  • Min. & max. # of suppliers
  • Supplier types and qualifications
  • Extended time criteria
  • Opening criteria
  • Evaluation/scoring criteria
Processes & Approvals
  • Random/manual selection of suppliers
  • Random/manual selection of expert teams
  • Long-to-short list methods
  • Invitation and acceptance
  • Tender document preparation
  • Issuance & response
  • Communications (Q&A)
  • Opening processes
  • Evaluation/scoring methods
  • Negotiation
  • Final selection
  • Final announcement
Process and rules for shortlisting:
Initial Supplier Selection
  • Region
  • Product/Service type
  • Grade
  • Min. & max.
  • Random, manual or mixed
Shortlisting
  • Single or multiple rounds
  • User-defined criteria for each round
  • Scoring for each round
  • Audit trail
Final Short List
  • Allowed to receive info online or offline
  • Allowed to bid online or offline
Processes and rules for issuing and responding a tender:
Document Preparation
  • Define tender documents
  • Define schedule
  • Review & approval
Issuing
  • Complete selection of tenderers
  • Complete document preparation
  • Issuing to tenderers via
    • - online (tenderer self-service)
    • - email
    • - offline
Q&A
  • Online (organized by topic)
  • Allow transparency & traceability
Responding
  • Deadline enforcement
  • Response contents not visible until opening is officially approved
Processes and rules for tender evaluation and negotiation:
Opening
  • Opening criteria are well controlled to avoid leakage
  • Opening can be single or multi stage
  • Only the info associated with the opened stage is visible
Evaluation
  • Evaluation team and criteria are pre-defined
  • If the tender opening and evaluation are multi stage, each stage will have its evaluation team and criteria
  • Evaluation scoring is digitally captured with audit trail
Negotiation
  • Negotiation is not allowed unless it is approved.
  • All negotiation info is digitally captured.
Processes and rules for final selection:
Recommended Winner
  • Winner is automatically recommended by the system based on scores
Final Selection
  • Senior management approval must be obtained before the recommended winner becomes official
  • Senior management can also approve another tenderer as the winner but all actions are with audit trail
Announcement
  • System generated letters for the winner and other tenderers will be sent out by the system

e-Auction

8Manage supports English, Dutch and Japanese reverse and forward auctions.
8Manage supports English, Dutch and Japanese reverse and forward auctions.
By allowing buyers to see all bids and compare prices in one place, 8Manage Reverse e-Auction can eliminate the need to contact multiple sellers individually, saving time and resources for the procurement team.
The competitive nature of reverse auctions encourages suppliers to continuously lower their prices as they compete with one another. Suppliers monitor the information on the 8Manage closely to gauge the competition and strategically adjust their bids to remain competitive.
All participating suppliers using 8Manage Reverse e-Auction can see the bids submitted by their competitors in real-time. The transparency fosters a highly competitive environment as suppliers attempt to outbid each other.
8Manage Reverse e-Auction encourages suppliers to do their best performance. The competition prompts suppliers to offer lower prices and improve their quality of goods or services to win contracts. This can lead to improved supplier relationships and better overall value for the buyer.

e-Purchasing

Organized digital acquisition of good and services
Contracting / Ordering
Quantity, quality, price, delivery & settlement details
8Manage SRM support purchase order (PO) and contract management.
Logistics & Receiving
Acceptance Inspection & Return
8Manage SRM helps your team to manage logistics, receiving, acceptance inspection and return management.
Warehousing & Inventory
Storing & Tracking
8Manage SRM supports warehousing and inventory (storing and tracking).
provides e-Contract & e-PO for:
  • Set of terms and conditions Party A offers
  • Set of terms and conditions party B accepts
  • Both parties signed electronically
  • Following thru on all terms and conditions
8Manage provides you with tools to plan each delivery with your supplier for your order to ensure your delivery requirements are met in a predictable manner.
8Manage provides you with tools to conduct acceptance inspections and identify which items are accepted and which items will be returned.
8Manage provides you with tools to count space for storing physical products and keep track of their counts for entering/exiting each warehouse.

Procure-to-pay

One-stop e-Procurement to create greater efficiencies
8Manage provides one-stop e-Procurement including features such as supplier management, e-Purchase Demand, e-Purchase Request (PR), e-PO, e-Contract Management, Warehouse and Inventory, Invoice Matching and e-Settlement .

Procurement analytics

Make better decisions about where to spend money, how to manage contracts, and how to select and manage suppliers
8Manage provides real-time dashboards for procurement analytics and spend analytics.

Mobile procurement

Suppliers can use mobile phones to participate in e-Tender and Reverse e-Auction.
Employees can use mobile devices to perform real-time analysis and conduct procure-to-pay operations.
8Manage allows you to use mobile phones or devices to facilitate and streamline procurement (sourcing and purchasing) processes.
8Manage saves departmental buyer money by preventing duplicate spending, leveraging volume buying, and saving costs associated with paper-based systems.
8Manage helps sourcing managers to develop relationships with suppliers and plan, direct, or coordinate the activities of buyers, purchasing officers, and related workers involved in purchasing materials, products, and services.
8Manage can play a critical role in supplier management and help procurers by supporting the analysis, evaluation, and qualification of suppliers. It can facilitate the search for the best options that align with the procurer's needs and strategic objectives, ensuring the selection of the most suitable supplier.
8Manage plays a significant role in financial management because it ensures that the organization's expenditures on goods and services align with its financial goals and objectives. Financial staff is responsible for setting the budgets and creating spend and revenue reports, and 8Manage ensure procurement is sticking to those budgets, as well as making sure the items purchased have been received and paid for by finance.
centralizes transaction tracking simplifies compliance officer's job to ensure compliance of the following:
  • Requisition
  • Sourcing, selection and negotiation
  • Contractual engagement
  • Payment
8Manage's digital process and audit trail information also helps compliance officers to standardize processes and perform investigations.
What our customers are saying
8Manage enables companies of all sizes and across every industry make better business decisions
and achieve their business goals on our platform.
Testimonials
8Manage helps Chow Sang Sang Retail Business to achieve high efficiency in e-Procurement Mall, supplier management, purchase requisition (PR), purchase order (PO), contract management, warehouse and inventory, invoicing and payment.
Standardise material procurement management and inventory management with 8Manage SRM.

Chow Sang Sang Jewellery

8Manage helps breakdown the digital barriers of the enterprise.
8Manage SRM is a perfect fit for our needs, helping us to realise the whole process of supplier admission and bidding.

Tagen Group

8Manage helps breakdown the digital barriers of the enterprise.
With 8Manage SRM, we have built an efficient online management platform where every aspect of our e-tendering can be fully monitored.

Triumph Heavy Industry

Effective procurement can reduce costs, improve quality
and develop relationships with strategic suppliers.

Streamline management. Boost productivity. Grow confidently.
All from 8Manage
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