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Project plans and status notes in Microsoft Word, Excel or Project contain a wealth of information. The problem with the data in these applications, however, is that they tend to be isolated on individual PCs and inaccessible to anyone other than the PC’s user. Email for project communications is another valuable source of data that tends to exist as its own island, although correspondence among employees and managers contains information that could and should be tapped. Few companies have implemented the capability that provides access to such unstructured data to its knowledge workers.
The power of 8Manage coming from organizing and analyzing the data mentioned above in a structural manner and in real-time. Given that each project team is supposed to have their common goals, allowing the stakeholders to see the single version of the truth and the gap from the current state to the desired state will motivate the project team to work together to narrow the gap to achieve their goals.
8Manage helps set and track ROI of each project and aggregated ROI of collection of projects in real-time. It enforces the business management discipline in the project planning and approval stage and tracks the incremental results in each step afterwards. The accurate incremental result and gap information will provide the insight to the responsible parties on what to work on to achieve the desired ROI.
8Manage counts the number of projects requesting from different clients and the efforts that are being spent by different delivery groups. The accurate tracking of number of projects and amount of efforts associated with each client and delivery group will help the managers ensure that the right efforts are being spent in the right places. This analysis will be extremely useful if there are tens or hundreds of client projects to be delivered by tens or hundreds of delivery groups.
8Manage allows each project team to identify and record their project risks and measures their confidence level to overcome them. For the purpose of risk management, 8Manage helps identify the project teams who have the least confidence in overcoming their project risks. This shouldn’t be the only factor that a Portfolio Manager looking at but this combines with other information provided by 8Manage will help the Portfolio Manager to have the deeper insight into project problems.
8Manage tracks schedule and budget of each project from day one. It provides information on the biggest offenders on overrunning schedule and budget in real-time. This will create healthy competition for individual projects to avoid being one of the biggest offenders. This will also draw the Portfolio Manager’s attention to the projects that have the most serious schedule or budget overrun problems.
Resources have the biggest influence on project success. 8Manage tracks resource requests, allocations and consumptions of each project from day one and provides information on the projects that have most improper resource allocations in real-time. The information will help individual project managers deal with their resource issues at the earliest possible time and also draw the Portfolio Manager’s attention to the projects that have the most serious resource issues that can greatly affect the success of the projects.
8Manage tracks issues and their resolutions of each project from day one and provides information on the projects that have most unresolved issues in real-time. The information will help individual project managers deal with their issues at the earliest possible time and also draw the Portfolio Manager’s attention to the projects that have the most outstanding issues.